Managing SubContractors (Videos)
Managing SubContractors and Project Management
Join Susan Fennema – Chaos Eradicating Officer, Beyond the Chaos , Brandon Hayes (Director of Business Relations – Kalos Consulting, Inc.) and me in the first of six videos on Managing SubContractors and Project Management.
The video series started today on Facebook at 11 Eastern…and I have shared it on YouTube, as well:
In the first video, Brandon joins Susan and me to discuss finding, vetting, and integrating subcontractors or employees into your business. Among other things, we talk about the following:
Vetting: Finding and onboarding subcontractors
- How do I know who I am looking for?:
- Think through what your desired qualifications are:
- Do you need someone Certified?
- How accessible do you want them to be? Remote? Come in to an office? Moonlight or dedicated contractor?
- What other skills/languages do they need experience in?
- Balance budget vs skill
- Think through what your desired qualifications are:
- Great, so where do I find this person?
- Kalos has the luxury of referencing a network of contractors and developers, but if you don’t, go where the developers are:
- FM User groups
- Job boards (though we know that the best employees are not there)
- Networking/referrals
- Kalos has the luxury of referencing a network of contractors and developers, but if you don’t, go where the developers are:
- So I’ve found someone. Now what?
- Communication, communication, communication
- Make sure you set a clear outline of what you’re expecting from them, when you have deadlines, when they’ll be paid, do you provide an FMP license or do they need to bring their own?
- Backend setup (preview for next week)
- Paperwork, contracts, NDA, payroll
- Sound like a lot? Kalos will take care of it for you
- Communication, communication, communication
And lot’s more. Watch the video to learn more.
Join us next week for Part 2
Join Susan and me next Monday at 11 EST for the second video in the 6 part series when we discuss:
Setting expectations:
What forms should a subcontractor sign before beginning work – and can you even hire a subcontractor
- NDA
- Subcontractor agreement (non-compete?) They can’t work for your client for at least a year
- 1099 or W2
- Full or Part Time
- Part time employees?
- If you hire as an employee (even as part-time), you have the different state’s workman’s comp, taxes, etc to take care of (but Quickbooks can help)
How are you going to track their time or pay them?
- Do you use a software to track time to the client (Slack, Trello, FileMaker?)
- How will the sub access it
- Do you want invoices, or do you just pay from your time-track software
- Will you do flat fees from subs or time-based
- How quickly do you pay?
- Be clear about how many hours you need from them (and expect to get less)
- Expected availability to answer questions/attend meetings
- Ghosting (as in disappearing)